Three roles, one stamp
The bookkeeper prepares and does not approve. The financial accountant reviews the invoice. C-level approves. Without that approval there is no bank file and no posting batch.
Financial accounting
Reviewed by one person, approved by another
The financial accountant reviews before C-level, C-level approves. Every approval writes a new line with user and server time. If the invoice changes afterwards, the old stamp stays and no longer applies.
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The stamp is not a text field
Time and person come from the server. The history is not overwritten. A later change to the invoice invalidates the approval but does not delete it.
How it works
- 1
Prepare
The bookkeeper assigns and settles the open cases.
- 2
Review
The financial accountant looks at the invoice before approval.
- 3
Approve
C-level approves, from the second person onwards per amount level.
- 4
Record
Import, approval and export write person and time.
Questions
Who may approve?
The approval matrix defines who approves up to which amount. From the second person onwards the approval must come from a different person than the proposal.
What happens with a change after approval?
The old stamp stays visible and no longer applies. The invoice has to be approved again.
Can the history be overwritten?
No. Every approval writes a new line with user and server time in Vienna.