Sender and email authentication
SPF, DKIM and DMARC check whether the email really comes from the stated sender. An invoice from a domain lookalike or with a forged sender stands out before it is up for payment.
Authenticity check
Check the incoming invoice before it is paid
Sender and email authentication, VAT ID, IBAN and vendor bank details, duplicates and invoice number, compared with the order or contract. Every invoice gets a result: green, amber or red. When it is red, approval and payment stay blocked.
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VAT ID check
The VAT ID of the issuer is compared with the official register. A missing, wrong or invalid VAT ID is a finding, the document stays marked.
IBAN and vendor comparison
The IBAN on the invoice is compared with the bank details stored for the vendor. If the account differs, vorerfasst warns: that is the classic pattern of payment fraud.
Duplicates and invoice number
Invoice numbers are checked for repeats. If the same number arrives twice, the second invoice stays open instead of being paid twice.
Comparison with order and contract
Amount and positions are compared with the order, framework contract or open items. What was not ordered stands out, no matter how real the invoice looks.
Traffic light and block
Every invoice gets a result: green, amber or red. With red findings, approval and payment stay blocked until a person has looked at it.
How it works
- 1
Document arrives
Email, e-invoice or PDF. vorerfasst takes the invoice into the intake.
- 2
Checks run
Sender, VAT ID, IBAN, invoice number and the comparison with order or contract.
- 3
Traffic light shows the result
Green means ready to approve, amber means review, red means approval and payment stay blocked.
- 4
A person decides
Someone looks at the finding, corrects it or approves. No amount is stamped as genuine automatically.
Questions
What does vorerfasst check on an incoming invoice?
Sender and email (SPF/DKIM/DMARC), VAT ID, IBAN and vendor bank details, duplicates and invoice number, and the comparison with order or contract. The result appears as a traffic light.
Does vorerfasst catch every fake invoice?
No. The checks catch typical patterns: forged senders, different IBANs, duplicate invoice numbers, invalid VAT IDs. AI supports this but does not guarantee authenticity. A person makes the final decision.
What happens with a red light?
Approval and payment stay blocked. The invoice stays visible as an open case until an authorised person has checked and approved or corrected it.
Is the VAT ID check connected to the tax office?
The VAT ID is compared with the official register. A match confirms validity but does not replace tax or legal advice.
Does vorerfasst check the IBAN automatically?
Yes. The IBAN is checked for plausibility and compared with the bank details stored for the vendor. A difference is a finding in the traffic light.